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Brother QL-700 Compact Office Label Printer User Guide

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Brother QL-700 Compact Office Label Printer User Guide

How to Use

Once setup is complete, using the PT-700 becomes effortless:

  1. Launch P-touch Editor:

    • Open the installed software on your computer.

  2. Design Your Label:

    • Choose templates or create a custom design.
    • Add text, barcodes, images, or symbols.

  3. Print:

    • Load your DK Roll.
    • Click “Print” in the software.
    • The label prints instantly with a clean cut.

Pro Tip: Always use genuine Brother DK Rolls for best results and avoid printer jams.

How to Assemble & Set Up

Setting up the Brother PT700 is straightforward. Follow these step-by-step assembly instructions:

  1. Unbox and Inspect:

    • Carefully remove the printer and accessories from the packaging.
    • Verify all items are included: Printer unit, DK Roll, USB cable, power cord, and documentation.

  2. Connect Power:

    • Plug the power cord securely into the printer and connect to an electrical outlet.

  3. Install DK Roll:

    • Open the DK Roll compartment cover.
    • Place the DK Roll (label roll) correctly inside, ensuring the roll feeds smoothly.

  4. Connect to PC:

    • Use the USB cable to connect the PT-700 to your computer.
    • Power on the printer by pressing the ON/OFF button.

  5. Install Software:

    • Visit Brother’s Support Page to download the latest drivers and P-touch Editor software.
    • Follow on-screen instructions to complete software installation.

Key Features

Understanding the key features helps you make the most of your label printer:

  • Direct Thermal Printing: No ink or toner required.
  • High Resolution: 300 dpi print quality ensures clear labels and barcodes.
  • Fast Printing Speed: Prints up to 150mm/sec.
  • Versatile Label Width: Supports widths up to 62mm.
  • USB 2.0 Connectivity: Easy plug-and-play setup.
  • Compatibility: Works with Windows and Mac OS systems.
  • Built-in Automatic Cutter: Provides clean, precise cuts for each label.

Maintenance

Maintenance of the machine can be performed as required. However, some environments require that maintenance be performed more frequently.

Print head maintenance
The DK Roll (thermal recording paper type) used with the machine is designed to clean the print head automatically.

Roller maintenance
To clean the roller, please use the optional cleaning sheet. When performing maintenance on the roller, be sure to only use Brother cleaning sheets. If you use non-Brother cleaning sheets, the surface of the roller may become scratched, or a malfunction may result.

  1. Press and hold the ON/OFF button ( ) to turn the QL-700 off.
  2. Hold the Brother QL-700 by the front of the machine, and firmly lift the DK Roll compartment cover to open it.
  3. Brother-QL-700-Compact-Office-Label-Printer-User-Guide-Image-1Remove the DK Roll.
  4. Brother-QL-700-Compact-Office-Label-Printer-User-Guide-Image-2Remove the backing paper 2 and feed the edge 1 of the cleaning sheet into the printing unit until it reaches the area shown by an arrow in the diagram below.
  5. Brother-QL-700-Compact-Office-Label-Printer-User-Guide-Image-3Close the DK Roll compartment cover and press the ON/OFF button
  6. The roller spins by 4″ (10 cm). The adhesive face of the cleaning sheet removes the stain or dust on the roller.
    • If you do not press the Feed button for more than one second, the roller spins only 1/3″ (8 mm).
    • Dispose of the cleaning sheet after use.

Brother-QL-700-Compact-Office-Label-Printer-User-Guide-Image-4

Label outlet maintenance
If a label causes the machine to jam due to glue attached to the label outlet, remove the power cord and clean the label outlet with a cloth dipped into ethanol or isopropyl alcohol.

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Main Specifications

Product specifications

ItemsSpecifications
DisplayEditor Lite lamp (green), STATUS lamp (green, orange, red)
 

 

 

 

 

 

Print

Printing methodDirect thermal printing via thermal head
Speed of printingMax. 5.9″ (150 mm)/sec, Max. 93 labels/min. (Standard Address Labels) (When connected to the PC and using P-touch Editor)
Print head300 dpi/720 dot
Max. printing width2.3″ (59 mm)
Max. printing length39.37″ (1 m)
Min. printing length0.5″ (12.7 mm)
CutterDurable automatic cutter
ButtonON/OFF button (), Editor Lite button, FEED button, CUT button
InterfaceUSB
Power supply120V AC 60Hz 1.7A
Size (W x D x H)5.0″ (128 mm) x 8.7″ (221 mm) x 6.0″ (153 mm)
WeightApprox. 2.5 lb (1.1 kg) (Without DK Rolls)

Operating environment

ItemSpecifications
OSWindows®Microsoft® Windows® XP/Windows Vista®/Windows® 7
MacintoshMac OS X 10.4.11 – 10.7 (Only with P-touch Editor 5.x)
Hard DiskWindows®Disk space 70 MB or more disk space
MacintoshDisk space 100 MB or more disk space
 

 

 

Memory

 

Windows®

Windows® XP: 128 MB or more Windows Vista®: 512 MB or more Windows® 7: 1 GB (32-bit) or 2 GB (64-bit) or more
 

Macintosh

Mac OS X 10.4.11: 256 MB or more Mac OS X 10.5.x: 512 MB or more Mac OS X 10.6: 1 GB or more Mac OS X 10.7: 2 GB or more
OthersCD-ROM drive
Operating temperature50°F to 95°F (10°C to 35°C)
Operating humidity20% to 80% (without condensation)

 Troubleshooting

Potential types of problems

ProblemSolution
 

 

 

 

 

The QL printer does not print, or a printing error is received.

  • Is there enough roll remaining?
    Check that there is enough roll remaining.
  • Is the DK Roll compartment cover open?
    Check that the DK Roll compartment cover is closed.
  • Has a print error or transmission error occurred?
    Turn off the Brother QL printer and then turn it on again. If there is still a problem, contact your Brother dealer.
  •  If not, try connecting it to another USB port.
The power button is not lit.
  • Is the power cord inserted correctly ?Check that the power cord is inserted.
The printed label contains streaks or poor quality characters, or the label is not fed correctly.
  • Is the print head or roller dirty?
    While the print head generally remains clean under normal use, lint or dirt from the roller may become stuck on the printer head. If this occurs, clean the roller.
 

 

A data transmission error appears on the PC.

 
  • Is the QL printer in cooling mode (the STATUS lamp is flashing in orange)?Wait until the STATUS lamp stops flashing and then try printing again.
Labels are jammed in the cutter.
  • Contact Brother Customer Service at 1-877-BROTHER.
 

The label is not ejected properly after printing.

  • Check that the ejection path of the label is not blocked.
  • Check that the DK Roll is set properly by removing the DK Roll and reinstalling it.
  • Ensure that the DK Roll cover is closed properly.
 

The print quality is poor

  • Is there dirt or lint on the roller preventing it from rolling freely? Clean the roller using the cleaning sheet (separately available).
After replacing the Roll while the Add-In feature was activated, the layout style was not updated.
  • Close P-touch Editor to exit the Add-In, and then reactivate the Add-In.
 

 

The P-touch Add-In icon is not displayed in Microsoft® Word.

  • Due to program limitations, the Microsoft® Word Add-In does not work with the above settings. Quit Microsoft® Outlook®, and restart Microsoft® Word.

FAQS

What labels does the Brother Ql-700 use?
The QL-700 uses Brother DK label rolls. Supplied on a spool that incorporates a roll guide, this ensures that the label is always installed correctly, and recognises the size of label inserted.
Why do Brother label printers waste so much tape?
Due to the design and construction of the tape mechanism, it is essential to feed a certain amount of tape through the machine before printing the first label.
Do Brother label printers need ink?
No ink or toner required!
Are Brother labels waterproof?
Brother P-touch TZe tapes are the only tapes available that have a unique lamination, which makes the labels heat, cold, water, chemical and fade resistant.
What is the purpose of a label printer?
The purpose of the label can be far greater than simple identification.
Can you print 2 lines on Brother label maker?
Type for the first line. Press the Return key, which is located to the right of the Space key. Type for the second line.
Is the Brother label printer wireless?
Everyone can help organise the workplace with Brother’s wireless label printers. A tap on the laptop or swipe on the smartphone via the app is all it takes to create and print labels.
What paper does Brother printer use?
You can use plain paper, inkjet paper, glossy paper, recycled paper, and envelopes.
How do I stop my Brother printer from cleaning?
You can’t change or turn off regular cleaning cycles. The cleaning time is built into the machine’s firmware and is not user adjustable.

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